As we noted in a previous post, after more than four decades of service, the James Skitt Matthews building in Vanier Park has reached its full capacity and we are preparing to move to a larger space where we can continue to serve the public for many years to come. Part of this preparation involves inventorying the holdings and housing or rehousing them as needed to ensure they can safely travel. One challenging side effect of this work is that when records are housed in sturdy, supportive containers, they take up more room. That’s a problem when the vault is already full. The solution is kind of like playing Tetris. This post gives you an idea of how we play the game, every day.
Retro Tetris. Retrieved from https://www.freepik.com/premium-vector/brick-retro-tetris-game_3786227.htm
Our oversize bound volumes that do not fit into a standard archival quality storage box are stored unboxed, side by side on open shelves. When these volumes are housed in sturdy new storage boxes, the space they occupy almost doubles! To maximize the use of our space we try to consolidate volumes depending on their type and size. Once we decide which types of boxes are best suited for the specific volumes, and how many will be used, we often find ourselves reorganizing the volumes and shelving itself in order to optimize the box distribution, often at a new location. Continue reading
The James Skitt Matthews building has been home to the Archives since 1972 and after more than four decades of service, the Vanier Park site has reached its full capacity. In response, the Archives plans to move to a larger space where we can continue to serve the public for many more years to come.
Prior to the move, many of the records in our holdings will require conservation before they can safely travel. Following best archival conservation practice, different types of records of varying media and size can be housed in standardized storage containers that are readily available from conservation supplies vendors. However, as widely diverse as these off-the-shelf containers are, there are still a large percentage of our holdings that does not fit into this system, specifically the oversized heavy bound volumes. The construction and size of most standardized containers are not large enough for these oversized volumes, or strong enough to bear their weight. A large part of the conservation effort in the Pre-move project will be focused on providing appropriate storage containers that can withstand the rigors of the move and also double as long-term housing for the item after the move.
Before (left) and after (right) rehousing: Oversized bound volumes of Police Court calendars and City Council minutes that were previously stored on open shelving are now rehoused in custom archival containers. Photographer: Dorcas Tong. Series identifiers: VPD-S182 and COV-S31.